Diagnostics Fee (non-refundable)


Earn 69 EspressoPoints worth $1.38! (Learn More)

Earn 69 EspressoPoints worth $1.38! (Learn More)

SKU: Diagnostics Categories: ,
  • This diagnostic fee is to cover the following costs we incur to evaluate and service your machine. As you can review, there is a lot of work behind the scenes
    –checking in the machine or shipment,
    –unpacking the machine that it was shipped in,
    –noting any accessories or parts that are included with shipment,
    –placing the machine on the bench,
    –determining any damage or noting any scratches or dents (as best as possible),
    –testing it,
    –opening the cover,
    –evaluating the parts needed,
    –determining the correct parts numbers,
    –checking stock on parts,
    –determining timeline and ordering any ‘special order’ or ‘out of stock’ parts,
    –creating an estimate,
    –then after customer approving,
    –pulling the parts from the bins,
    –making the repair,
    –testing, (in some cases, make a video of the machine working),
    –packaging the equipment,
    –acquiring and processing payment,
    –packaging the unit,
    –create a shipping label, and
    –insuring your machine gets on a UPS truck.
    .Please note that we do not ship machines that are dropped off. We also charge shipping fees by dimensional box weight, and in some cases, this can be very expensive. If an estimate is declined, return shipping charges will need to be paid.
  • 1st-line Equipment, LLC also places different priority levels on repair services and technical support with highest priority listed first: equipment recently arrived, warranty machines, out of warranty machines, then machines purchased elsewhere.
  • We can service many of the espresso machines or grinders we sell. There are some BRAND EXCEPTIONS we do not service, which include those not on the drop down list, as well as Capresso, Jura, Gaggia, Saeco, Expobar, Quick Mill, Izzo, Franke, La Marzocco (unless purchased from 1st-line), Isomac (phased out), Fiorenzato (phased out), Orchestrale (unless purchased from 1st-line), and other brands we do not sell.
  • We normally do not repair espresso machines ten or more years old as the cost to repair usually exceeds 50% of the cost of purchasing a new similar machine. We also see a lot of repair creep – where one problem is solved, like a bad power switch, only to learn that once a tech fires up the unit, the heating element or pump does not work.
  • The diagnostic fee is non-refundable, including cases where you decide to not ship your machine in for service. The diagnostic fee is only for diagnosis, and if the repair can be made within the first half hour during unpacking the machine and diagnosis, there would be no additional labor charges. Additional time for repair, descaling, parts, shipping, and cleaning are additional to this $69.00 fee. If the repair is authorized by the customer, the diagnosis fee is applied to the repair.
  • Sales tax is applied for all repairs shipped or dropped within the State of New Jersey.
  • Before Shipping: Please order this sku online and your online order ID number becomes your repair authorization number so the package can be accepted at our warehouse.
  • Identification: We receive many machines for repair. Place white masking tape on the base of your machine and and pertinent parts you ship with the machine. This will help identify your machine and related parts.
  • Winter Months: During the colder months, try to drain your machine's internals components. In the winter months, keep the grouphead, water valve, and steam valve in the open position to allow water to drain before freezing.
  • Cover: Place a plastic bag around the machine to avoid scratching.
  • What To Include: Please keep all unnecessary items unless it is a problem area - this means to keep all loose parts (drip tray and cover, portafilter handles, plastic guide on top, water tank cover, etc) where applicable. For example, if you are having problems with the grouphead, it is advisable to send the portafilter. Please always include a water reservoir for tank models.
  • Packaging: For maximum protection, place your machine carton inside an outer shipper carton using only United Parcel Service (UPS), United States Postal Service (USPS), or FedEx Ground. If the original cartons (inner and outer) are NOT available, please make sure to double box AND INSURE your machine as we can not be responsible for damage or loss. You need to make sure to have at least 4 inches of cushioning between the machine and the outer box.
  • Payment: Your credit card will be charged when you process the order online. You will be provided an estimate for repair. At that time, if you decline, there will be this charge. Your charge for repair may be greater than the diagnostic fee charge depending upon what is needed to service your machine.
  • Exclosures To Include: Please enclose a copy of the emailed online order and a detailed description of the symptoms or problems.
  • Outside Box Identification: Place the online order ID number on outside box as your repair authorization number (or your package can be refused at our warehouse as they will only accept packages with a valid order id number).
  • Where To Ship: Ship insured, signature required to
    1st-line Equipment, LLC
    Repair Auth#: (Your online order # here)
    265 Willow Brook Road
    Unit 6
    Freehold, NJ 07728
  • Tracking: Please track your package to us. One of our techs will call you once the machine is on the bench, and an estimate has been established. Calling or emailing about receipt of the package does slow our technicians in repairing machines.
Diagnostic Fee


  • Estimated Time For Repair: Please note that the estimated time for repair can not be provided as it is difficult to determine the complexity of the repairs of the machines that arrived prior to your machine. In other cases, unforeseen problems, different than what the customer described, arise and cause delays. With this in mind, it can take between 2 and 12 weeks to diagnose your machine and provide an estimate. We kindly request that you wait until you receive a phone call from one of our technicians before calling as 'calling in' will only slow down our technicians who are feverishly working on machines.
  • Repair Priority: Machines are repaired on a first come, first served basis with priority in the following order: warranty repair, 1st-line equipment customers, 1st-line non-equipment customers.
  • Rush Service: Rush service to move to the front of the line is $125 USD.
  • Repair Warranty: (standard industry practice) Repairs have a 30 day warranty on parts and labor LIMITED ONLY for the items repaired. Any return shipping cost or damage and new problems are not covered under this warranty.
  • Descaling Disclaimer: Please note that we take every precaution to not allow descaling solution to damage the finish to your machine. However, we are not responsible for accidental spills or leaking by your machine. In addition, there have been cases where a descaling will cause an irreparable leak on an espresso machine, and we are not responsible for this damage as we can not always determine this outcome due tot he fact that we can not visually view how extensive the damage was done by the limescale. In addition, labor charges will still apply up to the point of the descaling. Customer understands that limescale particles may come loose during shipping back to the customer and it may cause a clog.
  • Storage: This is mostly for those customers who abandon their equipment. Upon completion of the repair, we will email you the final invoice for which you will need to call our order department to process payment. If you do not process payment within 30 days of completion of the repair, the machine will be considered and agreed to by you as 'abandoned' and will be sold to another client to recuperate the funds for the repair. If the repair is paid 30 days after we emailed you the invoice, there is a $2 per day storage fee.
  • Return of Repaired Espresso Machine: We do extensive testing of repairs. Before we ship espresso machines, our techicians try to remove as much water from the boiler as possible. However, not all water can be removed and the little residual water can soak a machine and its packaging. We usually leave the applicable hot water valve, grouphead valve, and/or steam valve open to allow drainage. A boilers bleeder valve found on certain machines is always open on a cool machine. This procedure is to prevent broken pipes from freezing in the winter and potential internal mold build up in the boiler and pipes in the summer. We are not responsible for any rust that may occur from transport and water. IF YOUR MACHINE ARRIVES WET, THE MACHINE NEEDS TO BE ALLOWED TO AIR DRY FOR 48 HOURS MINIMUM TO AVOID PHYSICAL DAMAGES AND/OR BODILY HARM.
  • Return of Repaired Coffee Grinders: Although our tecnicians make the best efort to remove coffee grinders fromt he grinder, it is impossible to remove all coffee grinds. Therefore, it is possible that the small amount of coffee grinds spreads through the packaging and creates a filthy looking grinder during transport.
  • GFI OUTLETS: We have experienced some customers having their repaired espresso machines trip the GFI outlet (those with a test button). This can happen because the machine is wet (let air dry for 48 hours), the repair created a higher energy demand which now trips the GFI, or the GFI is going defective (it trips the GFI sooner), or there is a loose wire (one would see sparking or fire) from transport.
  • Isomac Equipment: We do not currently carry an Isomac espresso machines anymore, but we do have numerous parts if you are looking to do self-repair. Please view them all on this Isomac brand page.

Please ask follow up questions as a new question. Submitted questions will be first reviewed, answered, and lastly publicized.

  1. 0 votes
    Q Hi. In your repair diagnostic list absents my coffee machine maker: S1 mini Vivaldi 2 , la Spazia...... Read more answer now
    Asked by Emma on June 28, 2020 2:15 pm
    Answered by the admin

    Sorry, we are no longer accepting this model unless purchased directly from 1st-line.

  2. 0 votes
    Q Hi, Inned a gauge for an Ascaso basic. Part #1.685. How much does it cost, assuming you have it i...... Read more answer now
    Asked by scott e fisk on June 8, 2020 3:17 pm
    Answered by the admin

    Sorry, we do not have parts for the Basic. You can now call Ascaso directly at (800) 459-5594.

  3. 0 votes
    Q What is the policy for warranty repair on espresso machines and grinders? I would like to know ab...... Read more answer now
    Asked by R Michael Wilensky on April 28, 2020 6:25 pm
    Answered by the admin

    This purchase is only for after warranty related repair services. Sorry, there is no broad answer for your question because every manufacturer and even models are different, as well as timeline of the warranty period.

  4. 0 votes
    Q Fiorenzato Bricoletta Lever one group Serial# 0986, Boiler# 18165, Prod Date 02-09-2009. The boil...... Read more answer now
    Asked by Mark Zagorski on April 23, 2020 6:54 pm
    Answered by the admin Considering the age of this machine, there can be a series of issues beyond the scope of our free service here. It needs to be evaluated by a professional.
  5. 0 votes
    Q I'm going to drop the machine off for repair. Can I place order when I arrive or must do on-line?...... Read more answer now
    Asked by Rob on April 10, 2020 7:35 pm
    Answered by the admin

    Sorry, we have limited staff on site due to COVID-19 and our staff is staggered throughout the day to diminish virus exposure. The diagnostic fee needs to be pre-purchased on our web site, then please call to make arrangements for a window to drop it off.

    For the safety of our employees, please have the machine in a plastic bag tied on top. When you arrive, the machine needs to be left outside to the left of our front door and our phone number called. We will pick up and bring the machine inside. The bag will be sprayed with disinfectant and the machine needs to sit for 7 days in a holding cell. Then it will be sprayed before being evaluated.

    Sorry, we will not be able to perform same day repairs because our techs work in the off hours.

  6. 0 votes
    Q I purchased machine from you years ago. Just recently a mechanical problem has occurred and am ho...... Read more answer now
    Asked by Rob on April 9, 2020 11:45 am
    Answered by the admin

    Sorry, this is the not the page to ask questions about free support. This page is strictly for the process to send your machine in for repair.

    Please ask on the actual machine product page on our web site.

  7. 0 votes
    Q I purchased a la Pavoni in 1995 It is a professional model I haven't used it in years but would ...... Read more answer now
    Asked by ANGELA BYRNE on February 11, 2020 7:48 pm
    Answered by the admin

    Sorry, we are very selective on repairing machines over 10 years old. Some of our parameters include parts availability and the scope of repairs needed may cost more than 50% of a new machine.We want our customers to not throw good money after bad... in other words, a money pit.

    On a 25 year old Pavoni, sorry, we will not evaluate it as it most likely would require a conversion to new parts and this would exceed the 50% of a new one.

  8. 0 votes
    Q I have an ECM Cellini espresso machine (original version - not the Rocket espresso version). It s...... Read more answer now
    Asked by Michael Allison on December 2, 2019 2:12 pm
    Answered by the admin

    The ECM Cellini espresso machine can be sent in for repair using the instructions on our diagnostics page for evaluation and an estimate. Please note the shipping costs, amount of labor cost, and the cost of the part can exceed the current value of the espresso machine. Hence, it may be better to purchase a new espresso machine from 1st-line Equipment.

  9. 0 votes
    Q Hi! I purchased an Ascaso Dream PID in August. When screwed on tightly the 2 way coffee spout sit...... Read more answer now
    Asked by Beka on November 20, 2019 3:02 am
    Answered by the admin

    Sorry for the delay as there was a glitch on our web site.

    Sorry, we are unsure what you mean. If the machine was purchased from 1st-line, please email us some pictures. If purchased elsewhere, please contact your selling dealer.

  10. 0 votes
    Q Hey! I have a ascaso dream pid, and backflush does not work, something is wrong with the solenoid...... Read more answer now
    Asked by Ari on November 9, 2019 9:27 pm
    Answered by the admin

    Yes, we can.

  11. 0 votes
    Q i have a a bezzera dal 1901 and its not heating im getting 120 volts to the heater is the thermos...... Read more answer now
    Asked by dominic on October 17, 2019 8:00 pm
    Answered by the admin

    Sorry, there are numerous parts and reasons for an espresso machine not to heat. The espresso machine should be evaluated by a professional.

  12. 0 votes
    Q I recently required a used 2008 Elektra MCAL. Everything works as it should. It just has develope...... Read more answer now
    Asked by Austin on October 10, 2019 8:07 pm
    Answered by the admin

    Yes, we can change the gaskets for you. Please use our diagnostic page to review the process.

  13. 0 votes
    Q Are you still providing repair service For VBM machines? I purchased one from you 8 years ago (Do...... Read more answer now
    Asked by Alberto Alonso on September 14, 2019 6:16 pm
    Answered by the admin

    Yes, please follow the instructions for the diagnostics. Sorry, we do not offer timelines as we do not know the difficulty levels of the equipment that arrives before your machine.

  14. 0 votes
    Q My Pl41tem no longer goes to the usual pressure (9 - 11) bars, and it quickly produces espresso t...... Read more answer now
    Asked by Douglas Cole on July 7, 2019 3:45 pm
    Answered by the admin

    When pumps fail, they stop completely. Please read our article about gauges so a better understanding can be achieved.

  15. 0 votes
    Q Hi, I have a Pavoni Europiccola made in 1981. It works fine but I would like to have it serviced...... Read more answer now
    Asked by JL Carbonnier on May 14, 2019 3:21 pm
    Answered by the admin

    Sorry, we prefer not to touch a machine this old. Unfortunately, some parts can be difficult to attain for your antique machine, and the amount of time searching for the needed parts can exceed the value of the machine. Servicing, like a descaling, can ruin certain gaskets or o-rings that are no longer available.

  16. 0 votes
    Q My machine needs repair (Pasquini Livia G4). I've communicated with Pasquini and they say: Ste...... Read more answer now
    Asked by Pat DiNicola on February 5, 2019 7:27 pm
    Answered by the admin

    Sorry, we can only provide an estimate once the machine arrives in for repair and has been evaluated. Many times there are other underlying issues that causing the issue on the surface.

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